All applicants must complete and sign a Rosenberg Library Application for Employment which can be accessed from the Application links below. Application must be submitted online.
This position is responsible for providing departmental support and supervision as it relates to the efficient operation of the building, including custodial care of the facilities and grounds, building and grounds security, meeting room services, light repairs, preventative maintenance of building systems, prudent management of budgetary resources, oversight of outside vendors who are hired to perform repairs and support services for the staff and public.
- Serves as evening and weekend supervisor and at other times in absence of Operations Chief.
- In consultation with the Operations Chief and Administrative Services Manager, assists in implementing goals, priorities, and expectations for the Operations department, including the formulation and implementation of action plans and strategies for accomplishing goals and priorities.
- Performs routine custodial and security tasks on a daily basis. This is a working position.
- Sets an example for other Operations Department staff members in terms of punctuality, work ethic, attention to detail etc.
- Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service.
- Conducts regular inspections of building and facilities to determine maintenance and repair needs; monitors and coordinates with Operations Chief to schedule maintenance and repair of all building systems, including electrical, HVAC, mechanical and plumbing systems, etc.; ensures that preventive maintenance activities are performed in a timely, efficient manner. Troubleshoots and works to resolve routine maintenance problems and recommends corrective actions to Operations Chief.
- Works with Operations Chief to contact, coordinate and monitor building repairs and inspections of the facilities by outside vendors and inspectors to ensure timely, safe, efficient, cost effective work order completion; works to resolve problems; inspects completed jobs for quality assurance as assigned and immediately reports problems to Operations Chief and Administrative staff.
- Provides facilities support and maintenance services for meetings, receptions and special functions including monitoring the meeting room schedule, safe food handling, problem resolution, and assisting with the operation of equipment, etc.
- Assists other Operations staff members with the completion of required forms (Incident Reports, Request for Payment, etc.).
- Ensures proper care in the use and storage of equipment and supplies by Operations staff; ensures proper safety and health precautions are followed; promotes continuous improvement of workplace safety and environmental practices.
- Monitors building and grounds to prevent violations of library’s personal conduct policy; monitors and promptly responds to radio security calls from staff; contacts local police as necessary to deal with uncooperative or dangerous visitors; responds promptly to unplanned operational and security incidents; takes appropriate action in emergency situations to protect safety of personnel and property; actively seeks to identify potential safety hazards, and recommends and implements corrective action in a timely manner.
- Promptly reports to Operations Chief and Administrative staff all building and equipment problems, malfunctions, thefts, sanitary hazards, suspicious behavior, personnel issues, unsafe conditions and problems with visitors and staff. Takes appropriate corrective action to ensure building safety and theft prevention. Observes safe working habits and practices.
- Interacts professionally with the public, vendors, staff and management team; maintains effective working relationships; works in cooperation with the management team to effectively meet departmental objectives; provides timely reports to the Administrative Services Manager on the status of assigned and pending projects and issues. Follows through on all pending issues and projects and keeps Administrative staff posted on progress in completing projects, goals, and problem resolution; handles complaints and works diligently to address problems.
- Manages inventory and ordering of materials and supplies to ensure adequate stock and serviceability of necessary maintenance supplies and equipment; ensures that purchases are made in a cost effective manner.
- Maintains accurate inventory records, files, logs, spreadsheets, and reports related to inventory, supplies, work requests, work performed and safety issues as assigned; immediately reports thefts to Operations Chief (or Administrative staff in the absence of the Operations Chief) and the police department.
- Runs errands as requested by Operations Chief (or Administrative staff); operates motor vehicles. Performs miscellaneous job-related duties as assigned or required. Performs a variety of field building maintenance tasks and assists as needed on maintenance and security activities as assigned by the Operations Chief or Administrative staff.
High school graduate or equivalent. Evening and weekend hours required. At least one year of proven past experience supervising employees. Must be dependable and punctual and have a stable work history. Must provide references able to verify qualifications. Background investigation required. Candidate must be able to understand and act on written and oral instructions in English. The candidate should possess a basic knowledge of cleaning chemicals and methods and must be physically fit enough to operate necessary cleaning equipment including vacuums, carpet extractors and floor equipment. The candidate must be agile enough to bend to reach low shelves and to climb a ladder, and strong enough to lift loads of up to forty pounds.
600 Gulf Freeway, Suite 101
Texas City, TX 77591
Call (409) 935 – 9990.
Galveston, TX 77550
Call (409) 762 – 0387.
Internships in the Special Collections of the Rosenberg Library are designed to introduce aspiring professionals to the full complement of activities in a public library Special Collections department. Students will focus on skills and activities related to managing archives and manuscripts, including verifying contents of collections, making necessary changes to descriptive materials, creating finding aids, digitizing records, and creating indexes. They will become familiar with archival processing tools and standards as well as workflow related to the management of archives. Students may also participate in everyday departmental duties such as reference and assisting the public.
- Must be enrolled in graduate or undergraduate studies with a focus on archives, museums, history, or library and information science. Recent graduates may also apply.
- Work must be completed during the times that the Galveston and Texas History Center is open, Tuesday through Saturday, 9 am to 6 pm.
- Student must be responsible, dependable, and attentive to detail. Excellent written and oral communication skills are essential.
- Basic computer skills are required.
How to Apply
Students wishing to apply for this internship should submit the following items:
- Resume or CV
- Unofficial transcript(s)
- Letter indicating the student’s interests
- Dates or semester available
Email to: Lauren Martino, Special Collections Manager at email@example.com
Internship applications are evaluated on a first come/first served basis. If selected, students must undergo a background investigation prior to starting the internship.
This internship position is unpaid. We will work with students and faculty on requirements and expectations of for-credit internships.