Interlibrary Loan

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What is Interlibrary Loan?
Interlibrary Loan is the process by which a library requests materials from, or supplies materials to, another library. The purpose of interlibrary loan is to obtain materials not available at the Rosenberg Library. This is a free service.
Who may use this service?
Adult and young adult library cardholders who are in good standing may request interlibrary loans. Temporary cardholders cannot use the interlibrary loan service, nor can patrons who have excessive fines ($5 or more). Patrons must use their own card when placing requests.
What may I request?
Rosenberg Library patrons are allowed 2 interlibrary loan requests at a time. Patrons may request the following:

BOOKS. Books not owned by the Rosenberg Library may be borrowed if a library can be located that will lend it. Patrons may request a different format or edition of a work that the library already owns if one is available. Genealogical research materials and books that are the subject of a new film may be more difficult to obtain.

AUDIOBOOKS. Audiobooks not owned by the Rosenberg Library may be borrowed through this service. These items may be difficult to obtain.

What materials are not allowed to be requested?
  • DVDs, videos, and music
  • Materials owned by Rosenberg Library (unless overdue or missing for a minimum of 30 days)
  • Current bestsellers and items published within the past year
  • Current calendar year editions of textbooks or study guides
  • Rare books, reference books, or magazines (except copies of specific pages)
  • Software
How do I request an Interlibrary Loan?
  1. Electronically
    CLICK HERE or one of the Texas Group Catalog buttons on this page.

    Search the Texas Group Catalog. After locating the item you would like to request, click “Request” and select Rosenberg Library when prompted to choose a home library. Login to the catalog by entering your library card number located on the back of your card and your PIN number (the last four digits of your library card number). To complete the request, enter the “Need By” date as 30 days from the current date. Requests generally do not take this long to fulfill, but entering an earlier date may cause your request to expire prematurely.

  2. Manually
    Interlibrary loan request forms are available at the Rosenberg Library Reference Desk on the 2nd Floor.

Please give as much information about the desired title as possible.

How long before I have the material requested?
Materials usually arrive at the library within 10 business days, but some requests may take longer due to a variety of factors (lending library location, shipping method, etc.) We cannot guarantee that materials will arrive within a desired timeframe, or that they will be supplied at all. If a requested item cannot be obtained, you will be notified.
How will I be notified whey my material arrives?
The Interlibrary Loan Librarian will contact you by phone upon an item’s arrival. An automatic notification email will also be sent to the email address listed on your account, if available. Please make sure your preferred contact information is current when placing a request.
Where do I pick up Interlibrary Loan material?
Interlibrary Loan items are held at the Reference Desk located on the 2nd Floor. Items will be held for a maximum of 7 days before being returned to the lending library.
What happens if I don't pick up my Interlibrary Loan?
A $1 fine will be added to your library card for failure to pick up an interlibrary loan. This fee helps cover our return shipping and handling costs. Temporary loss of interlibrary loan privileges will occur if a patron fails to pick up two or more interlibrary loans within a 30 day period.
What is the Loan Period?
Lending periods are set by the lending library before they arrive at the Rosenberg Library. Average lending periods usually range between 3 to 4 weeks, but every request is unique. The lending library may also impose restrictions on their material, such as no renewals or in-library use only.
Can I renew an Interlibrary Loan?
If the lending library does not indicate a restriction on renewals, patrons are allowed to request one renewal. Please contact the Interlibrary Loan Librarian at least 3 days prior to the item’s due date to inquire about a possible renewal. The lending library reserves the right to deny any renewal request. If a renewal is approved, you will be notified of the new due date.
Are there any late fees?
There is a late fee of $1 per day, with a maximum fine of $5. Fines are paid at the Reference Desk.
Where do I return my Interlibrary Loan?
Interlibrary loans must be returned at the Reference Desk. Please return your item with its accompanying label and book strap. Failure to return an item with its book strap will result in a $2 replacement fine.
What happens if I damage or lose an Interlibrary Loan?
The lending library will determine all fees for damaged or lost items. Rosenberg Library will add a $5 processing fee to this figure. Permanent loss of interlibrary loan privileges will occur if this amount is not paid in full within 30 days after billing. Returning an item more than 30 days past its due date will also result in loss of interlibrary loan privileges.
Additional Information
An interlibrary loan is a courtesy on the part of the lending library. Please handle it with care so that it may be returned in the shape that it was received.


If you have any questions or concerns about interlibrary loans, please contact:
Bonnie Baker
(409) 763 – 8854 ext. 118

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Click here to view the complete Interlibrary Loan policies PDF document.
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